Policies and Procedures

Sportsmanship Expectations

UCSC Intramural Sports is committed to promoting and protecting an environment that values and supports every person in an atmosphere of civility, honesty, cooperation, professionalism, fairness, and fun. As such, OPERS expects that every campus member will practice the Seven Principles of Community. Collectively, we strive to be: Diverse: Open: Purposeful: Caring: Just: Disciplined: and Celebrative.

In order to encourage proper conduct, attitudes and behaviors derived from the Seven Principals of Community and support the Intramural Sports Code of Conduct, the Intramural Sports program adopted a Sportsmanship Rating System. Ratings are assigned by Intramural Sports staff on-site at all activities. To view how ratings are determined, please visit the Participant Code of Conduct page.

Code of Conduct - Please reference the Participant Code of Conduct for additional information on behavior expectations, inappropriate participant conduct, possible disciplinary measures/consequences, and the Sportsmanship Rating System.

Alcohol, tobacco, and drugs - Alcohol, tobacco, and drugs are not permitted at any Intramural Sports activity. Possession of these substances will lead to removal from the activity. Those under the influence (including team spectators) will be asked to leave. Those who fail to cooperate will forfeit the game and are subject to disciplinary action. 

Eligibility

The UCSC Intramural Sports program invites all currently enrolled undergraduate and graduate students to participate. Eligible participants who have not paid for an Intramural Sports All-Access Pass will remain eligible until Add/Drop day for academic classes of each quarter. After Add/Drop day of each quarter, all participants who have not paid the relevant All-Access Fee will become ineligible to participate until payment is verified by Intramural Sports staff.

  • ID Check Policy – Intramural Sports staff checks for valid, UCSC or government-issued photo identification prior to the start of ALL Intramural Sports activities. This is to ensure adequate safety and fairness within our activities. Just as individuals need identification to access the Wellness Center or other facilities and establishments on/off campus, all participants need photo identification to participate in Intramural Sports. Any person found to participate in an Intramural Sports activity without checking in with appropriate ID will automatically forfeit the relevant Intramural Sports activity.
    • Participants listed on team rosters must present valid, UCSC or state-issued photo identification to Intramural Sports staff at the site of the game or match. 
    • Participants NOT listed on team rosters must present valid, UCSC photo identification ONLY to the Intramural Sports staff on duty. Participants not listed on team rosters must also present proof of purchase after UCSC academic Add/Drop Day.
  • Rosters/Waivers – To become eligible, participants must create an account on imleagues.com utilizing their cruzID@ucsc.edu and be added to their team's roster and/or create a team. In doing so they will sign the Intramural Sports participation waiver. Failing to create an account and being added to a team's roster and attempting to, or successfully participating in, an Intramural Sports activity may result in that team forfeiting the acitvity in question for participating with an ineligible participant. Participants are not considered eligible until they have created an account, been added to a team's roster, and paid for the relevant All-Access Pass. 
  • Varsity Athletes – Varsity Athletes who are currently on a NCAA roster and/or practicing with a varsity team are not eligible to participate in the associated sport. For example, a varsity basketball player cannot play Intramural 5v5 Basketball or 3v3 Basketball or any additional form of basketball. They can however, play any and all other Intramural Sports.
  • Former/Ex-Varsity Athletes – NO EX-VARSITY PLAYERS ARE ALLOWED TO PARTICIPATE IN "B" LEAGUES. They must participate at the most advanced/highest skilled division offered ("A" leagues). Ex-varsity players become eligible at the beginning of the quarter following the conclusion of their last varsity season. The Ex-varsity definition includes anyone who has played a varsity sport at any time during their collegiate career, including "red shirts". Participants are no longer considered Ex-Varsity after two years of not appearing on varsity roster. NO MORE THAN 2 GRADUATING/EX VARSITY PLAYERS ARE ALLOWED PER TEAM in the associated sport they participated in.
  • IM Sports Inclusive Gender Policy - The University of California, Santa Cruz is committed to creating and maintaining a community where all individuals, including non-affiliated visitors, who participate in university programs and activities, can do so in an atmosphere free of violence, harassment, discrimination, exploitation, or intimidation. Individuals who wish to participate and are not rooted in the gender binary may create open participation teams which are inclusive of all genders. UC Santa Cruz Intramural Sports offers many Open and Co-Rec leagues and seeks to provide opportunities for all students to participate in our programs inclusive of gender identity. To that end, all individuals shall be permitted to participate in the Intramural Sports program (i.e. leagues, tournaments, sponsored events, etc.), in a manner consistent with their gender identity and expression. If an individual or team is unsure how to apply the inclusive gender policy, or seeks assistance in order to meet the participation needs of the individual and/or team, please contact the Intramural Sports Coordinator. Any matters that may arise in regards to gender identity within Intramural Sports participation may be presented to the Intramural Sports administrative staff and/or the Cantu Queer Center.
  • Faculty/staff, and alumni (affiliates) who hold a current OPERS Facility Usage Membership Cards may also participate. The Intramural Sports Program also supports the use of Day Passes for Fac/Staff to participate in leagues. Alums are eligible to participate in Intramural Sports as well, so long as they possess a current membership in any University of California Alumni Association. Alums are automatically University of California Alumni Association members for their first year after graduating after which they need to contact the Alumni Association and become a member. The Intramural Sports Program does not support Non-Alumni Association Members and Non-Affiliate/Community OPERS Facility Usage Membership Card Holders. Detailed information regarding facility use/access and rates is available online. 
  • Playoff Participation – If applicable, individuals must participate TWICE (in at least two games/matches) with their team during the regular season in order to participate with the team during the playoffs. This policy promotes a fair environment while providing some level of consistency within the team from week to week such that Intramural Sports participation is distinct from traditional pick up style play.
  • Protests - Protests may be submitted only for concerns regarding ineligible participants. Protests may not be submitted for rulings on the court/fields or game outcomes.  Ineligible participant protests must be issued by noon the day after the contest.  Please communicate your intent to protest a player's eligibility to the Intramural Sports Supervisor on duty and email the IM Coordinator immediately.

Team Rosters

  • Format – Maximum roster sizes are determined by a formula consisting of double the standard activity team size, plus two. For example, in a 7v7 flag football league the roster limit will be 16 (7+7+2) participants. This roster format allows participants the most opportunity to field a team throughout the season. Additionally, maximum roster sizes are formatted such that there is consistency within the team from week to week.
  • Roster Completion/Minimum Participants Required to Play - In order to complete registration and select a time slot in any activity, all teams must meet the required minimum number of participants on the roster for each relevant sport. This mitigates the chances of a team forfeiting while assuring opposing teams that a game/match will occur.
  • Roster Lock Dates
    • In addition to the roster format specifications listed above, participants will be unable to switch teams after the first two weeks of play. This provides the Intramural Sports participant with enough time to play on multiple teams/shop around in attempt to find the right fit for their interest, skill level, and/or class schedule. Much like the roster size format specifications listed above, this policy promotes a fair environment by providing some level of consistency within the team from week to week. It also creates an environment within IM Sports that is distinct from traditional 'pick up' or 'drop in' activities. 
    • All player additions for rosters will lock after the end of regular season play. This policy is in place to prevent late additions that change the make up of a team, put it at an advantage over other teams, and encourages participants to play during the entire season.
  • League Formatting
    • Participants are permitted to play in one skill level league per sport. For example, if a participant is rostered on an Open A team they are not permitted to play on an Open B team. Fraternity and Sorority leagues are considered part of the "A" skill level. For example, a participant rostered on a Fraternity league team may not participate on an Open A league team. However, the Fraternity league participant may join an Open B league team. If a Co-Rec league is offered, participants may play on one Co-Rec league team in addition to what is described above.

Forfeit Policy

  • Teams that forfeit scheduled games/matches will be marked as receiving a "2" sportsmanship rating for the game/match and recorded as a loss with points awarded to the team that was checked in and ready to play. 
  • The Intramural Sports Program has the authority to remove a team after they record two forfeits during any given season.
  • Participants on teams that forfeit out of any league/tournament are not eligible for a refund of their All-Access Passes in whole or part.
  • Teams who display a pattern of forfeiting out of leagues and across multiple sports and quarters of play may become ineligible to participate in Intramural Sports programming at the discretion of the Intramural Sports office
  • Teams that win by forfeit will receive sportsmanship ratings of "4" for that contest and receive scores for that game as follows:
    • Flag Football, 5v5 Basketball, Ultimate – 10-0
    • Futsal, Inner-Tube Water Polo, Softball – 5-0
    • Soccer – 2-0
    • Indoor/Sand Volleyball, 3v3 Basketball - 10-0 set scores, 2-0 game score
    • Dodgeball – 4-0

Default Policy

  • Teams that want to avoid forfeiting games/matches must notify the Intramural Sports office by 2:00pm on a weekday or by 7:00am on a weekend day before the relevant scheduled game/match. Defaults still count as a loss for teams, however they are not counted against a team's records as heavily as forfeits.  

Injuries During the Game 

  • If, during the game, as a result of injury, a team falls below the minimum number of players required to start the game, the team may be allowed to continue the game at the Intramural Sports Supervisor's discretion and willingess of the team that fell below the minimum requirement. 

Reschedule Requests 

  • Reschedule requests must be submitted at least 48 hours in advance of the originally scheduled game/match time to avoid a default situation. Rescheduling accommodations are not guaranteed due to limited time/space, but Intramural Sports strives to accommodate as best as possible. If reschedules are not confirmed by 2:00pm on the day of the originally scheduled game/match than the original date and time must stand as scheduled.

Playoff Advancement 

  • Teams that have not forfeit two games, have a division/league leading winning percentage, and an acceptable Sportsmanship Rating at the end of the regular season will be eligible to advance to playoffs. The number of teams that advance to the playoffs will be determined by the amount of space and time that the Intramural Sports department can provide/accommodate due to daylight, weather, and space/reservations. Intramural Sports will strive to advance as many teams as possible.
  • In order to determine playoff qualification, the Intramural Sports Staff will use the following guidelines in order:
    • Win/loss record will determine final regular season standings.
    • Any game that is defaulted by a team will count worse than a loss for that defaulting team’s record.
    • Any game that is forfeit by a team will count worse than a default for that forfeiting team’s record.
  • In the case of a tie between two teams, head-to-head record will be the first tiebreaker, followed by Sportsmanship Point Average (SPA).
    1. In the case of a tie between three or more teams, or if a head-to-head matchup did not occur between two tied teams, SPA will be used as the next tiebreaker criteria.
    2. Should the SPA of the teams be tied, point differential in all regular season games will be used.
    3. If point differential is the same, than the team with the least total points against will break the tie. If the tie is still unbroken, a random draw will occur.
    4. When one team breaks a tie, the process starts over for the remaining teams.

Ejections 

  • Ejected participants are immediately suspended indefinitely from all Intramural Sports activities. To become eligible/reinstated, a written petition must be given to the Intramural Sports Coordinator within 48 hours of the ejection and include:
    • A typed description of incident;
    • An explanation of your actions as the ejected participant;
    • Describe the rationale for why reinstatement should be granted;
    • A current mailing address, local phone number, e-mail, and student ID number.
  • All pertinent information will then be reviewed and a decision will be made within one business day. Depending on the circumstances surrounding the ejection the case may be submitted to campus judicial affairs for consideration. 

Policies and Procedures Updated 6/3/2016